If you perform a fire door inspection, but fail to document your findings, did the inspection ever really take place? The first thing AHJs (Authorities Having Jurisdiction) ask for is a report of inspections to make sure all your fire door assemblies are completely compliant. Without documentation it is likely that you will wind up with a citation on your hands…and nobody likes citations! But more importantly they highlight information that tells the story of your buildings maintenance and compliance. Having these reports is not only required, but it ensures your facility’s safety.
The requirement for fire door reports is as follows, “a written record of annual inspections must be kept for inspection by the AHJ”. A fire door report is evidence that your fire doors meet all the local and state codes. The report should include door location and summary of types of failures encountered (if any). You should make sure that your documentation conforms to all the testing requirements under the NFPA 80.
What should the fire door report include? If you read The Importance of Fire Door Inspections it goes into detail about what needs to be checked during your fire door inspection. After documenting your findings during your inspections make sure to keep them in a safe and accessible place. Also make sure that all deficiencies found are repaired without delay. After repairing deficiencies, these revisions need to be recorded in the report to prove to AHJs your doors are up to code.
Since 2007 documenting the annual inspections of fire doors has been required, but in 2013 new language was added to NFPA that made the requirements more specific. What are the updates of the 2013 edition? It states that paper or electronic record is permitted. It also goes over the retention time (3 years) and information that should be collected in the documentation. It also states that records of all inspections, testing, repairs and maintenance should be documented.
Because NFPA codes are constantly being revised, sometimes it’s easier to hire a third party contractor to inspect and take care of your reporting for you. They are up to date with the codes and have a reporting system in place that is efficient and detailed. Check out our website if you’d like us to help you tackle not only your fire door inspections but also your reporting!
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PREVENT can assist your facility with fire door compliance and deliver the reports that keep you complaint.
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